PT Indobagus Investama operates in various sectors in Indonesia, including mining (coal, nickel, granite, marble), palm oil and rubber plantations, as well as real estate with projects across various islands. With operations geographically dispersed and having several business entities within one group, the company requires strong control over operational cost submissions, approval processes, and visibility of consolidated financial reports at the holding level.

As operations expand to remote locations and the number of subsidiaries increases, PT Indobagus Investama faces challenges in financial administration. Operational cost submissions from field units are often late and poorly documented, making them difficult to trace and audit. The verification and approval process for expenditures from remote sites also poses challenges due to limited visibility and inconsistent documentation flows. On the other hand, transaction journals from various subsidiaries have not been automatically consolidated, resulting in fragmented group financial data. The bank reconciliation process and management of receivables and payables are still done manually, adding to the workload and slowing down the closing and reporting processes.

PT Indobagus Investama needs to address 4 main requirements:

Operational cost submissions from field units are slow and poorly documented.

It is difficult to verify and approve expenditures from remote locations.

Subsidiary transaction journals have not been automatically consolidated.

Bank reconciliation and debt-collection management are still manual.

To build stronger governance without disrupting the operations of each subsidiary, PT Indobagus Investama implemented a multi-company structure with consolidation mechanisms and access control:

Subsidiaries as Separate Entities. Each subsidiary is created as a separate entity in the system, allowing operations to run independently and more orderly.

Transaction Recording per Entity, Consolidation to Holding. Transactions are recorded per company, but can still be consolidated at the holding level so that management gets a comprehensive view of the group without losing details per entity.

Consolidated Financial Reports through Multi-Company Feature. Consolidated financial reports are available through the multi-company feature to enhance visibility and control at the group management level.

Access Rights Restrictions per Entity. User access rights can be restricted per entity as needed, strengthening control, data security, and separation of responsibilities.